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If you have read the bidding process for
road freight or sea freight you will see
there are many similarities, however read
through this section because there are
some differences. The bidding process
is similar on air freight for both single
loads and bulk contracts. Below you will
see the bidding form split up with the
information on each section. The bidding
form is present at the bottom of all open
adverts.
This is the main component for the bid.
For the freight charge you only ever give
the price per shipment of loose cargo,
even if it is a bulk contract for many
shipments. The site will calculate all
of the amounts for the entire contract.
Enter the amount you want to quote in
the box provided then select the currency
from the drop down list to the right of
this. The currency that you quote in should
be the currency that you will invoice
in.
On Bulk contracts all the weight related
charges that you will see further down
in the bidding form are always calculated
on the lowest of the two weight figures.
We recommend that you make it clear for
bulk contracts what you have based your
freight price above on and details of
how that price would change if the weight
of the item does. Use your “Additional
Information for the Advertiser”.
Tick the box to activate this charge line,
the cursor will then be placed in the
charge box ready for you to enter an amount.
The fuel surcharge amount above is worked
out on the weight of the freight being
flown. If you enter your “Per Kilo”
amount the site will calculate the charge
based on the weight of the shipment that
the advertiser has provided. The advertiser
will also be informed of your “Per
Kilo” rate as well as the total amount,
so they will be aware of how this price
will increase for heavier items. For bulk
contracts the site uses the lightest of
the weight ranges to work out the price
for the fuel surcharge. We recommend that
you make it clear to the advertiser how
any increases of price will be charged
if the shipment is different from that
advertised. e.g. heavier or larger.
For details of the above charges please
see the next page.
The list above for various ancillary charges
including things like Currency Adjustment
Factor. Tick the boxes for the charge
line that you want to use, the cursor
will then automatically move to the charge
box, then type in the amount and use the
currency drop down list to the right of
the amount to select the currency. Each
amount can be in a different currency
should you need it, this is to take into
account where charges are stated in national
currencies etc. You only have to use the
charges that you want. If you need to
provide more details on any of the above
charges please do so in your “Additional
Information for the Advertiser”.
You are not charged commission on any
of these charges.
If the customer has requested road freight
in the country of dispatch you will now
see details of the dispatch warehouse
location. The location is displayed above
and consists of the country in brackets
followed by the city/town, region and
the port of dispatch (if specified). You
must tick the box to quote for road freight,
this will then enter the cursor ready
to type in the amount box. Select the
currency using the menu to the right.
You should quote this in the currency
that you will invoice the amount in.
If the customer has requested road freight
in the country of arrival you will now
see details of the arrival warehouse location.
The location is displayed above and consists
of the country in brackets followed by
airport (if specified), the town/city,
region and postcode. Please see the notes
above on road freight for the dispatch
country for more details regarding road
freight.
If you want to enter an amount for insurance
click on the tick box as indicated. This
will now put the cursor in the charge
box ready for you to enter the amount
you want to quote. You will see in the
main text the value of the goods that
you are quoting insurance for, quoted
in the currency specified by the advertiser.
Please note, with effect from the 14th
January 2005 all insurance intermediaries
in the United Kingdom must be authorised
by the Financial Services Authority.
In all cases you should only quote for
insurance if you have the appropriate
authorisation. By quoting for insurance,
you warrant to us that you have such authorisation.
You should include any relevant details
on the insurance in your “Additional
Information to the Advertiser” and
provide the relevant documents if you
are selected to move the freight. Please
note that if you cover the amount as standard
with no extra charge on the freight please
do not tick this box for insurance cover,
instead please give full details of the
standard cover you offer in your “Additional
Information to the Advertiser”.
If the shipment is for loose cargo the
advertiser has the option to ask for a
quote for packaging for the journey. The
advertiser should have provided enough
information in their“Description”
for you to make an accurate quote.
This section takes into account
any special charges that you might need
to put into your tender. Tick the charge
row that you want to activate, this will
then move the cursor into the charge name.
Enter the name of the charge e.g. War
Risk Charge, then click on the amount
box and type in your amount, select the
currency from the drop down list. You
are not charged commission on any of these
amounts. We monitor what transport companies
enter in on this section of the form so
that we can make changes to the main form
to improve the features of freighttender.com.
You can specify your own charges as you
will have seen before in the bidding form
but this time the charges are “Per
Kilo” charges. The site will multiply
the amount you have given in your charge
here by the amount that the advertiser
has given for their shipment weight. For
contract shipments this will be the lower
of the two weights given. The advertiser
will be informed of the “Per Kilo”
charge amount so that they will be able
to work out the amounts on heavier weights.
Tick the row that you want to activate,
the cursor will start then in the charge
name. Enter your charge name then select
the charge box and enter an amount, then
select the currency you want to quote
in from the drop down list to the left
of the amount.
Please state the number of days that the
goods will be in transit for. You also
need to fill out the frequency of the
flights that you could use to move the
goods. e.g. If you have one flight a day
able to move the goods you would enter
1 in the first box for the frequency of
flights, then select the time period from
the menu to the right, so in this example
you would select“day”.
Enter the departure date of the next aircraft
that will move the advertised cargo. For
Bulk contracts you must specify the departure
date of the first plane within the contract
period. You will see on the example above
that we provide a note on bulk contracts
reminding you of when the contract starts.
See page 14 on how to set dates using
the calendar.
This is the date and time that your quote
will be valid to. We advise that you set
this date to at least the date that the
goods are to be delivered or the contract
starts in the advert you are bidding for.
The advertiser is unable to select your
company once they have gone past the date
and time where your bid expires. You can
use this feature to give your best quotes
before an increase in cost might be due
to you or if you have room on a plane
about to leave and need a quick answer.
The advertiser has the ability to end
and select the winner of an advert before
the advert expiry time.
Terms and conditions for the advertiser
This is the section where you can tailor
the tender process to suit your individual
needs. Please state here all information
that you think is relevant for the advertiser.
Below are some examples of the types of
things that you could include here.
1. Your terms and conditions, including
standard credit given subject to approval.
2. Any increases in price that might be
due on bulk contracts and on what date
or condition would those extra charges
become payable.
3. Is the flight direct or would the cargo
go on more than one flight.
4. Details regarding delivery and collection
of freight.
5. Import or export duty that might be
needed on the items being moved.
6. Details of insurance cover etc.
7. Any increases in price that will be
due for an increase in weight or size
of goods.
8. All other relevant information.
Note: Please do not include any
contact information for security reasons.
Remember that any information that you
provide in a normal advert can be viewed
by other transport companies once they
have placed a bid. Your company name will
however not be shown.
Now click on the 
button.
To see an example of the preview bid for
road advert please look at the next section.
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